ADMINISTRATIVE VIRTUAL ASSISTANT
Data Entry
- Organize and label incoming faxes, attaching them to the correct patient charts (for medical clients).
- Notify relevant staff of urgent faxes (e.g., billing, insurance, legal actions).
- Assist with data entry and document management tasks.
General Administrative Support
- Manage emails, calendars, and appointments.
- Handle customer support and appointment scheduling.
- Perform data entry and document organization tasks.
Communication and Follow-Up
- Handle inbound and outbound calls for scheduling, confirmations, and inquiries.
- Follow up on pending tasks, requests, and approvals.
Email and Calendar Management
- Organize and prioritize emails, responding to routine inquiries.
- Schedule meetings, appointments, and events, and send reminders.
Document Preparation
- Draft, format, and proofread documents, presentations, and reports.
- Prepare and organize files for easy access and retrieval.
Customer Support
- Respond to customer inquiries via phone, email, or chat.
- Provide updates and resolve issues promptly.